Developing letters and memos

What are the basics of letters and memos
Sunjects that are covered in memos and letters range from results of important decisions, formal inquires, policy changes, refusals, and informative documents or materials. differentiating between memos memos and letters. Memos this messages tend to stay in your company, compared to letter are used more in formal situations especially when the message is leaving the company which tends to be most of the time a letter gets sent out. Both type of writing should have this same type of information
-header
-intro
-body
-conclusion
Now the formatting does differ depending on the subject and matter addressing.

How to plan and research to write letters and memos?
If the letter or memo are going to be used as a formal document some questions might need to be answered before you start typing away for example
-who is going to be reading the message
-why is this person(s) receiving this message
-what is the point of the message, what is in for the reader?
-where is the message going to be read?
-when will the message be used?
-how will your message hold in the present and the feature?

organizing and drafting letters and memos

Anything that has order in a form enables the reader to more easly flow when reading the document. To keep this structure on the document and the constant flow of information to the reader its important to follow a couple of guidelines.
-Introduction with purpose and main point
-inform any background information
-importance of the message
-keep it at need to know basis
-conclusion that restates the main points